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Title
Text copied to clipboard!Real Estate Executive Admin
Description
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We are looking for a highly organized and detail-oriented Real Estate Executive Admin to provide comprehensive administrative support to our real estate executives. The ideal candidate will have a strong background in real estate administration, excellent communication skills, and the ability to manage multiple tasks simultaneously. This role requires a proactive individual who can anticipate the needs of the executives and ensure the smooth operation of the office. Responsibilities include managing schedules, coordinating meetings, preparing documents, and handling confidential information with discretion. The Real Estate Executive Admin will also be responsible for liaising with clients, vendors, and other stakeholders, ensuring that all interactions are professional and efficient. The successful candidate will be proficient in office software, have a keen eye for detail, and possess the ability to work independently as well as part of a team. This is an excellent opportunity for someone looking to advance their career in real estate administration and contribute to the success of a dynamic and growing company.
Responsibilities
Text copied to clipboard!- Manage and maintain executives' schedules and appointments.
- Coordinate and organize meetings, including preparing agendas and taking minutes.
- Prepare and edit correspondence, reports, and presentations.
- Handle confidential information with discretion.
- Liaise with clients, vendors, and other stakeholders.
- Assist in the preparation of real estate documents and contracts.
- Maintain and update client databases and records.
- Coordinate travel arrangements and itineraries.
- Monitor and respond to emails and phone calls.
- Assist with project management and follow-up on action items.
- Conduct research and compile data for reports.
- Manage office supplies and equipment.
- Ensure the office environment is professional and organized.
- Support the planning and execution of company events.
- Assist with budgeting and expense tracking.
- Provide general administrative support as needed.
Requirements
Text copied to clipboard!- Bachelor's degree in Business Administration, Real Estate, or related field.
- Minimum of 3 years of experience in real estate administration or executive support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time management skills.
- Ability to handle multiple tasks and prioritize effectively.
- Attention to detail and accuracy.
- Discretion and confidentiality.
- Ability to work independently and as part of a team.
- Strong problem-solving skills.
- Experience with real estate software and databases.
- Professional demeanor and appearance.
- Ability to work under pressure and meet deadlines.
- Strong interpersonal skills.
- Flexibility and adaptability.
Potential interview questions
Text copied to clipboard!- Can you describe your experience in real estate administration?
- How do you prioritize tasks when managing multiple deadlines?
- What strategies do you use to maintain confidentiality?
- Can you provide an example of a time you successfully managed a complex project?
- How do you handle difficult clients or stakeholders?
- What software and tools are you proficient in?
- How do you ensure accuracy in your work?
- Can you describe a time when you had to work under pressure?
- How do you stay organized and manage your time effectively?
- What do you enjoy most about working in real estate administration?